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2018 – 17th CAIR Annual Meeting

In collaboration with the CAMRT

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Floor plans

 

Be aware some changes can occur.
                 – For reference only – 

Exhibit details

Delivery

Note of te Hotel: Conference materials shipped to the Hilton Toronto must be clearly labeled with the name of the conference, dates of event, Hotel contact and address.  Due to limited storage facilities, the Hotel is unable to store display materials or show merchandise.  Should guests require delivery of crates, boxes, or display material, it must first be coordinated with the Event Services Manager.  Deliveries will not be accepted more than 48 hours prior to the start of the Meeting. 
Handling charges may be incurred based upon size, weight, and storage of conference materials.  Deliveries from outside Canada must have a Customs Broker in order to ensure proper clearance over the border.  The Hotel is not responsible for clearing shipments held at the border and reserves the right to refuse any shipments that arrive with duties and taxes outstanding.  Please consult the Hotel for recommendations on Customs Brokers.

Waybill:

Arrival by the loading Dock

Dimensions are:  Length: 31’, Width: 5’

Height from grade or street: 1’-7”

A truck may not be higher than 13’.  The loading dock does not have a hydraulic lift and if one is required it is recommended using a truck equipped with its own platform.

Freight Elevator and Elevator Door Mesurements

Once you enter the loading dock entrance, you will see the freight elevator on your left.

The dimensions of this elevator are:
Height –7’ | Width – 4’ | Depth – 7’ 10” | Maximum load – 4000 pounds.
Please coordinate the usage of these elevators with with us.

In-house transportation of exhibits must be on rubber wheeled dollies and must be supplied by the exhibitor.  Escalators are not to be used for transporting freight or equipment including easels, chairs, tables, etc.

Set-Up of your booth

Set-Up:                 Wednesday May 29th – from _____ to _____

***More details to come***

*** Your booth needs to be ready at 8:00 pm on Wednesday, May 29 2019 ***

*** You will not have access to the room after that as the doors will be locked ***

 

Exhibit Hours

Thursday, May 30 2019:   7:00am to 5:00pm

Friday, May 31 2019:          7:00am to 5:00pm

Saturday, June 1 2019:      7:00am to 3:00pm

*** We ask that at least one person be present at the booth at all time during the exhibit hours ***

 

Material provided

Each booth come with: (1) Table, (2) chairs & electricity.

 

Program

***More details to come***